Accounts Payable Automation Reduces Processing Cost 52%
End-to-end AP transformation for a manufacturing conglomerate — combining intelligent document processing with outsourced operations.
The Challenge
A manufacturing conglomerate processing 22,000 invoices per month across 6 business units had a fragmented AP operation: 3 different ERP systems, inconsistent matching rules, 8.4% invoice error rate, and an average processing time of 12 days from receipt to approval — causing supplier relationship strain and penalty payments.
Our Approach
Deployed Intelligent Document Processing (IDP) for invoice ingestion: OCR extraction with 99.3% field accuracy across PDF, scanned, and email-based invoices.
Built automated 3-way matching engine: PO → GRN → Invoice matching with exception-only human review.
Consolidated AP operations across all 6 business units into a single Ayuda-managed centre — standardising rules, approval workflows, and ERP inputs.
Established exception management desk: human analysts handling only the 6% of invoices failing automated match.
Monthly supplier scorecards and AP ageing reports provided to the CFO and Finance Director.
Related Engagements
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